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Take inventory of cookware and serving dishes.Figure out the lighting: Using low-wattage bulbs or candlelight will create the right mood. Tuck away things that will be in the way, precious items that might get broken (or even be taken), and any clutter. Designate a coffee table or side table for coffee and dessert, if you'll be serving them. (To maintain it for the rest of the week, try the 19-minute daily routine at Īrrange the furniture as you'll want it for the party, making sure that guests can move easily from one part of your house to another. This is the time for a final touch-up of your event decor.Īsk your friends to help you clean the party area and take down the decorations when your party is over.This way, you'll need only a quick once-over before the party. Send someone to buy ice for your party and then store it well in a cooler. Party planning checklist for the day of your party Then, decorate the party area according to your chosen theme. If you did not hire a chef or event staff, place orders for the foods and drinks, and you will serve your guests at your party.įirst, you need to clean the event space properly yourself or with the help of a maid. Keep tip envelopes for your hired party planners, chef, and event staff ready to be distributed. Remember to have a look at your baked items to ensure they are the ones you chose! Now, it’s time to pick up your customized cakes and pies for your party. Party planning checklist 1 day before your partyĬarry out a final check on your grocery items list and go shopping if needed. Share your final guest list with everyone involved in your planning process: your chef, caterers, and party helpers! Make sure your bakery can deliver your preferred baked items on time! Order your cakes or pies a week before your party.
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Party planning checklist for 1 week before If you do not have enough friends or family members to lend a helping hand, hire event staff. Make sure you have people ready to help you serve food and take care of your guests during your party. In addition, you can buy any last-minute props or items needed for your party games. Purchase or create party decorations that match your party’s theme. However, if you plan to cook at home, place orders for your non-perishable items now! If your budget allows it, hire a professional chef to make food and drink arrangements for your party. So, I created and sent fantastic invitations using Greenvelope! I preferred to go green by sending paperless invites for my sister’s birthday. Specify the date and time, location, menu, programs, and dress code in your party’s invitation card. Party planning checklist for 1 month before your party Remember to invite all your friends and family! For example, I organized DIY pizza stations for my guests to have fun baking their own pizza s at my sister’s birthday party, and guess what? Everyone had tons of fun ! No party is complete without music and games, so make sure to organize these well in advance of the event. Nobody wants to be at a boring party! This is why you must add life to your party with some fun activities. Make sure it is safe and accessible for all your guests. Also, feel free to check out venue recommendations online. You can choose a great venue with the help of event planners. Then, confirm a date and time during which most of them will be able to make it. Ask all your guests if they will be available on a few selected date options for your event. For instance, a spring event theme is a brilliant idea!Ĭhoosing the proper timing for your party is very important. Your party will be more interesting if you choose an appropriate theme. Determining your budget is quite simple: all you need to do is decide how much money you can afford to spend on the party, then divide the money into smaller portions to cover specific items like the venue, party items, gifts, caterer, food, and entertainment. After all, you want to throw a great party that will have everyone talking, but you want to do so without wasting money. You should always work with a budget, no matter how lavish or simple your party is. Party planning checklist for 3 months before your party Check out our tips for creating the most comprehensive one below! Many people may give you tips on how to organize your event, but if you want to avoid missing any item, activity, or deadline and ensure everything goes smoothly, use a checklist. Planning a successful party is not an easy task.